Bookkeeping with QuickBooks

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Course Description

Bookkeeping is the day-to-day gathering, recording, and classifying of financial transactions, such as sales and receipts and purchases and payments, and is the foundation of an accounting system.

Bookkeeping is critical to cash flow because bookkeeping controls the timing of receipts and payments. Bookkeeping also determines whether business information is timely, relevant, and reliable. This course details how bookkeepers perform bookkeeping to increase financial condition, profit, and cash flow and work with their accountant to prepare timely, relevant, and reliable business information.

You will learn

The course enables bookkeepers to:

Efficiently, accurately, and productively perform bookkeeping,
Provide timely, relevant, and reliable financial information, and
Increase financial position, profit, and cash flow.

PART 01: Quickly into QuickBooks

CHAPTER 01: QuickBooks: The heart of your business

Why QuickBooks?
What explains QuickBooks’ Popularity
How to Succeed with QuickBooks

CHAPTER 02: The big Setup

QuickBooks Setup
Stepping through QuickBooks Setup

CHAPTER 03: Populating QuickBooks Lists

Adding items you might include on invoices
Creating other wacky items for invoices
Editing items
Adding Employees to Your Employee List
About customers
About vendor
The other lists
Organizing lists
Printing lists
Exporting list items to your word processor
Dealing with the chart of account list

PART 02: Daily Entry Tasks

CHAPTER 04: Creating invoice and Credit memos

Invoice customers
Prepare invoices
Fixing invoice mistakes
Preparing a credit memo
Taking lessons from history
Printing invoices and credit memos
Sending invoices and credit memos via email
Customizing your invoices and credit memos

CHATPER 05: Reeling in the dough

Recording a sales receipt
Printing a sales receipt
Special tips for retailers
Correcting sales receipt mistakes
Making bank deposits
Improving your cash inflow

CHATPER 06: Paying the bills

Pay now or pay later?
Recording your bills by writing checks
Recording your bills the accounts payable way
Paying your bills
Tracking Vehicle Mileage
Paying Sales Tax

CHATPER 07: Inventory magic

Setting up inventory items
Recording items that you pay for up front
Recording items that don’t come with a bill
Paying for items when you get the bill
Recording items and paying the bill all at once
Customizing a purchase order form
Filling out a purchase order
Checking up on purchase orders
Receiving purchase order items
Identifying the components
Building the assembly
Manually keep separate inventory-by-location counts
Use different item numbers for different locations
Upgrade to QuickBooks Enterprise Solution
How periodic inventory systems work in QuickBooks
The good and bad of a periodic inventory

CHAPTER 09: Paying with Plastic

Tracking business credit cards
Entering credit card transactions
Reconciling your credit card statement and paying the bill
So what about debit and ATM cards?
So what about customer credit cards?

PART 03: Stuff you do from time to time

CHAPTER 10: Printing Checks

Printing a check
Printing a check as you write it
Printing checks by the bushel
Mistake recover
Find where unprinted checks go
Printing a checking register

CHAPTER 11: Payroll

Getting an employer ID number
Signing up for EFTPS
Having employees and employers do their part
Paying Your Employees
Paying Payroll Liabilities
Preparing Quarterly Payroll Tax Returns
Filing annual returns and wage statements
State Taxes

CHAPTER 12: Building the Perfect Budget

Some basic budgeting tips
Setting up a secret plan
Adjusting a secret plan
Forecasting Profits and Losses
Projecting cash flows
using the business planner tools

CHAPTER 13: Online with QuickBooks

Electronic Banking
Review of the other online opportunities

PART 04: Housekeeping Chores

CHAPTER 14: The Balancing Act

Balancing a Bank Account
Things to do if your non-online account
Not Balance

CHAPTER 15: Reporting on the State of Affairs

Reports
Creating and printing a report
Reports made to order
Processing multiple reports
Other reporting options
QuickReport

CHAPTER 16: Job Estimating, Billing, and Tracking

Job Costing
Setting up a job
Create job estimate
Revising an estimate
Turn an estimate to invoice
Compare estimated item amounts with actual item amounts
Charging for actual time and costs
Tracking job costs

CHAPTER 17: File Management Tips

QuickBooks backup
Restore backup
make an accountant’s copy
Audit trail
Closing password

Fixed Assets and Vehicle Lists

What is fixed-assets accounting?
Fixed-assets accounting in QuickBooks
Setting up a fixed asset list
Tracking Vehicle Mileage

PART 05: The part of tens

CHAPTER 19: Tips for handling (almost) ten tricky situations

Tracking depreciation
Selling an asset
Selling a depreciable asset
Owner’s equity in a sole proprietorship
Owner’s equity in a partnership
Owner’s equity in a corporation
Multiple-state accounting
Getting a loan
Repaying a loan